Board Meeting Minutes

April 2003

NSR/CLC Board Meeting
Thursday, March 20, 2003

Meeting was called to order at 7:15PM in the West Wood Room at the St. Louis Park City Hall by Jerry Steelman. The following persons were in attendance:

Jerry Steelman            Director
Duane Warren            Assist. Dir./Reporting Secretary
Jan Gerecke            Membership
Richard Moeschter            Editor
Larry Klement            Treasurer
Bob Campbell            Board Member
Linda Warren            Board Member
Paul Johnson            Board Member
Al Longley            Board Member
Roy Boone            Columnist 

 Old Business:

 ·         NSR MEMBERSHIP REPORT:
Jan Gerecke reported that the current paid membership stands at 99 active  members. This is lower than the high of 115 at the end of last year however, Duane commented that this is higher than the 85 paid members that we had at this time last year. (Note: many of our members are out of the state during the winter and send in their memberships after returning to Minnesota in March or April) Recruiting of new members and National members will continue throughout the year.

 ·         Events Report:
 Linda Warren reported that all of the year=s events have been set up and are posted in the newsletter and on the web site. Currently 25 have signed up for the Old Log Dinner Theater on March 30th. The next burger run is at Santorinni’s and pre-registration is not required for this event, Linda has noted that more establishments are requiring pre-registration and I or prepayment as the group expands to the 25 to 35 size. She is open to suggestions from the membership. If you have any ideas on locations for next year, call Linda at 763-420-7980.

!    Editor’s Report:
Richard Moeschter reported that he has contacted all of the CLC Regional Directors and Editors that we will not be mailing the newsletters to them due to increased costs, and the availability of the newsletter on the NSR Web Site, This is being well received. 116 newsletters were mailed outlast month at a cost of approximately $169.00 for printing and postage. (This will amount to nearly $2,500.00 of our annual budget, see treasurer’s report). With these costs in mind, a discussion followed regarding the number of issues per year took place. Duane Warren made the motion that we combine the September / October issues and the November / December issues as these issues were near the end of the busy activity season. Bob Campbell seconded the motion. This motion passed unanimously. Richard would also like to encourage members who prefer to view the newsletter on the web site to contact him via his e-mail RMoeschter@aol.com and be taken off the mailing list. (For those who are who are not aware, the NSR has a great web site where the news letter as well as much more information can be viewed in full color. All the events are constantly updated with all changes of dates. times or locations. Take a look at your first opportunity. You will be impressed’) www. northslarcadillac org or you can find a link through the CLC web site.

●     25^th Anniversary Celebration:
Bob Campbell reported that 45 people have already signed up for this event with still about three weeks left to sign up. Those planning on attending this event should send in their reservations to be assured a spot! (Deadline is April 17th). A number of founding members have committed to this event. The archives have been searched for great memorabilia and other items of interest to all members. (Do you have anything stashed away that might be of interest? Dig it out and bring it along or contact Bob.) Also, Jerry Steelman and Roy Boone reported that MANY GREAT DOOR PRIZES have been secured from vendors and supporters of our organization and we can count on the usual great food and first class service that made Mancinis famous.

●     Treasurers Report:
Larry Klement submitted a complete financial activity report from the first of 2003 up to today’s date. A total balance of $4680.30 was reported with most of the fluids being contained in an interest bearing account and transferred to the checking account as needed to meet current expenses.

●    Spring Tour:
 Jerry Steelman reported for Paul Marcello that all is set up for the spring tour to Chippewa Falls Wisconsin and Stillwater. Details are in the newsletter.

●    Steak Fry:
 Al Longley is working on securing a location and firming up the date for Aug.

!    Joint Show - Hudson Club:
 Al Longley indicated that a limited number of flyers were printed and that plans for this show are taking shape. The Hudson Club is having their first meeting on March 2lst to start setting up the trophy classes. The Cadillac Club will not be able to attend this meeting but Al or Bob will call Bruce Wylie to be sure that no final decisions are made regarding this show without the approval of the NSR. The board feels that we need to be an equal partner in this event to be able to participate. Al has already provided input requiring all entries needing to pay at the gate even if they are featured marques. Also the need to limit the number of trophy classes to a reasonable number. After further discussion Al Longley made the motion to continue working on this show provided that the NSR is an equal partner in the decision making process. Jerry Steelman amended the motion to have the NSR reimburse Al for the flyers that were printed for the MCCA coordination meeting. Larry Klement seconded the amended motion. Motion passed unanimously.

●    All GM Car Show:
Duane Warren was not able to attend the last meeting of the GMCCA but Bruce Hubbard covered this meeting and picked up the information package.. Bruce is out of town at this time and Duane will get together with him when he returns.

●    Directors Report
Jerry Steelman reported on the status of the new bylaws for the NSR. Copies were circulated and a discussion followed. Larry Klement volunteered to do an additional review of the bylaws as he sits on a number of other boards and is familiar with this type of document. It was also suggested that we tap the expertise of one of the attorneys within our membership to see if they might review this document prior to publishing as part of the 2003 directory. Al Longley will make this contact. Jerry also discussed the directors insurance that the NSR purchases each year from the CLC. It has been noted that there is a large deductible with this policy and the new bylaws will cover how and when this deductible can and will be satisfied if the need ever arises. A final draft of the bylaws will be prepared prior to the next board meeting and acceptance will be discussed and voted on by the board. Jerry also presented his proposed budget for the year 2003, With projected expenses at $5,175.00 and anticipated revenue at $6,060.00 we can expect a net gain of $885.00 in our treasury. This projection would be increased slightly by the proposed change to the publishing schedule of the newsletter. Larry Klement made the motion to accept the budget as submitted. Motion seconded by Paul Johnson Motion passed unanimously.

NEW BUSINESS:

Fund Raisers:
Richard Moeschter presented the flyer for a neon Cadillac wall clock. A discussion followed. These clocks could be made available to the members at a cost of $55.00 plus $8.00 shipping (if you want delivered to your door, or free delivery if you pickup at a club event). Larry Klement made the motion to adopt the clocks as an official club fund-raiser. Motion seconded by Richard Moeschter. Motion passed unanimously. Jan also reported that she is still receiving additional orders for the club logo shirts. Both of these projects should help offset the increased expenses we have been encountering.

Advertising Revenue:
Roy Boone presented his contact list and results of his efforts to solicit ads for the
newsletter and the web site. He reported that nine new advertisers have signed on the dotted line and he expects to finalize as many as ten additional over the next few weeks.  Many thanks to Roy for his efforts to help out with this time consuming Task

M eeting was adjourned at 9:35PM.